Table 2. Open in new tab Process...

Process evaluation category

Supporting data

Process duration from initial contact to final report

Initial contact: October 2017
Official project start: June 2018
Final reporting session: June 2019

Time spent on each SIOD stage

1. Background scan: 8 h
2. Engagement building: 27 h
3. Data acquisition: 32 h
4. Data analysis: ∼180 h total across all stages (∼3 h per hour of qualitative data)
5. Reporting and debriefing: 8 h
Across all stages, the team held 1-h team meetings. Meeting frequency varied depending on project requirements and ranged from weekly to monthly.
Total time across all stages: ∼300 h

Team composition

Three biomedical informatics faculty members
Two staff members with Masters degrees in medical anthropology
One staff member with a degree in psychology
One graduate student in biomedical informatics

Team expertise

All team members had prior experience with qualitative methods and organizational studies; the graduate student also had expertise in data analytics.

Other available resources beyond staffing

Space for workshops, interviews, and reporting sessions: provided by clinical site
Scheduling assistance: provided by administrative staff in the clinical center
Access to quantitative data (eg patient flow patterns): obtained through existing research projects focused on workflow
Organizational data (eg, staffing, growth, patient load): provided by administrators
Ideally, a single point person in the clinical environment would have served as the main contact person for the site, but this was not available in this specific site

Organizational support components

Awareness of and respect for organizational research among senior leaders based on prior interactions
Strong support for the team and approach from senior organizational leaders
Internal funding to support team member effort on the project
Support among clinical site leadership for participation of their staff in the project

Table 2.

Open in new tab

Process evaluation data from application of SIOD to a multidisciplinary clinical center

Process evaluation category	Supporting data
Process duration from initial contact to final report	Initial contact: October 2017 Official project start: June 2018 Final reporting session: June 2019
Time spent on each SIOD stage	1. Background scan: 8 h 2. Engagement building: 27 h 3. Data acquisition: 32 h 4. Data analysis: ∼180 h total across all stages (∼3 h per hour of qualitative data) 5. Reporting and debriefing: 8 h Across all stages, the team held 1-h team meetings. Meeting frequency varied depending on project requirements and ranged from weekly to monthly. Total time across all stages: ∼300 h
Team composition	Three biomedical informatics faculty members Two staff members with Masters degrees in medical anthropology One staff member with a degree in psychology One graduate student in biomedical informatics
Team expertise	All team members had prior experience with qualitative methods and organizational studies; the graduate student also had expertise in data analytics.
Other available resources beyond staffing	Space for workshops, interviews, and reporting sessions: provided by clinical site Scheduling assistance: provided by administrative staff in the clinical center Access to quantitative data (eg patient flow patterns): obtained through existing research projects focused on workflow Organizational data (eg, staffing, growth, patient load): provided by administrators Ideally, a single point person in the clinical environment would have served as the main contact person for the site, but this was not available in this specific site
Organizational support components	Awareness of and respect for organizational research among senior leaders based on prior interactions Strong support for the team and approach from senior organizational leaders Internal funding to support team member effort on the project Support among clinical site leadership for participation of their staff in the project

Process evaluation category	Supporting data
Process duration from initial contact to final report	Initial contact: October 2017 Official project start: June 2018 Final reporting session: June 2019
Time spent on each SIOD stage	1. Background scan: 8 h 2. Engagement building: 27 h 3. Data acquisition: 32 h 4. Data analysis: ∼180 h total across all stages (∼3 h per hour of qualitative data) 5. Reporting and debriefing: 8 h Across all stages, the team held 1-h team meetings. Meeting frequency varied depending on project requirements and ranged from weekly to monthly. Total time across all stages: ∼300 h
Team composition	Three biomedical informatics faculty members Two staff members with Masters degrees in medical anthropology One staff member with a degree in psychology One graduate student in biomedical informatics
Team expertise	All team members had prior experience with qualitative methods and organizational studies; the graduate student also had expertise in data analytics.
Other available resources beyond staffing	Space for workshops, interviews, and reporting sessions: provided by clinical site Scheduling assistance: provided by administrative staff in the clinical center Access to quantitative data (eg patient flow patterns): obtained through existing research projects focused on workflow Organizational data (eg, staffing, growth, patient load): provided by administrators Ideally, a single point person in the clinical environment would have served as the main contact person for the site, but this was not available in this specific site
Organizational support components	Awareness of and respect for organizational research among senior leaders based on prior interactions Strong support for the team and approach from senior organizational leaders Internal funding to support team member effort on the project Support among clinical site leadership for participation of their staff in the project

SIOD: Systematic Iterative Organizational Diagnostics.

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